You can order from any Donor Partner you are approved for, anytime you want - so long as you stay within your allotment. What does that mean? Allotment is the number of products you may request within a specific time period from each Donor Partner: this is called your ordering cycle.

Ordering cycles fall into the following four categories:

Donor Partners with a fiscal year end - cycle begins July 1 and ends June 30.
The Microsoft Donations Program - cycle begins the date of your first order and ends two years later on the same date (e.g. July, 1, 2013 to July, 1, 2015).
Donors with a one-time donation - get one donation through TechSoup Canada and renew directly through the Donor partner. Note - renewal rates may apply.
Donors with no limits - order whenever and however many you want!

Donor Programs with a Fiscal Year

The majority of our donor partners limit the number of products you may request between July 1st and June 30: our donor’s fiscal year. Your cycle with those donors resets July 1st. This means you can order from these donors again, but remember, any unused allotments DO NOT ROLL OVER TO THE NEXT YEAR. Use it or lose it!

As an example, the Atlas Business Solutions Donation Program allows qualified organizations one donation of Staff Manager per fiscal year (July 1 to June 30). Had you already received a donation of Staff Manager this year, you wouldn't be able to request anything from Atlas until July 1, when the program resets. After that, you could request another copy - and so on. This wouldn't mean you couldn't order from another program. Each Donor Partner is separate - they don't impact each other.

How do you know if you've already met your yearly allotment?

Donor Partner	Ordering Cycle	Allotment	Donation Details
Amazon Web Services	July 1 to June 30	One initial grant for the lifetime of the organization. But organizations may request one grant renewal within the fiscal year.	The initial grant and the grant renewal are or US$1,000 in Amazon Web Services credits.
Arreva Discounted	July 1 to June 30	One request per year	Available to organizations with annual operating budgets from $50,001 through $500,000 USD. Renewals may be requested through TechSoup Canada
Arreva Donated	July 1 to June 30	One request per year	Available to organizations with annual operating budgets less than $50,000 USD. Renewals may be requested through TechSoup Canada
Atlas Business Solutions	July 1 to June 30	One license per fiscal year	Staff Manager includes 30 days of free customer support, after which the rate is $35 a call. If organizations need more capacity, they can upgrade at a reduced rate of $79
Autodesk Cloud	July 1 to June 30	Up to 10 products subscriptions per fiscal year	Organizations that have obtained an Autodesk product outside of a donation program within the past three years cannot request an Autodesk product without approval from the Autodesk Foundation.
Bitdefender	July 1 to June 30	Up to 50 user licenses per fiscal year	**This product requires a yearly renewal.
Cisco	July 1 to June 30	One order per fiscal year, with admin fees totalling up to US$4,000	There is a special application and process required to get Cisco donations. You can access this form under My Account under your Cisco program qualification status. This application will need to be filled in before each order.
CitySoft	July 1 to June 30	One license per fiscal year	N/A
Constant Contact	July 1 to June 30	One license per fiscal year	N/A
Dashlane	July 1 to June 30	One license per fiscal year	N/A
CleverReach	July 1 to June 30	One donation per fiscal year
Donor Perfect Donated	July 1 to June 30	One product per fiscal year	Organizations with annual operating budgets of US$150,000 or less are eligible for donated products.
DocuSign	July 1 to June 30	Five (5) Standard Edition products and five (5) Business Pro Edition products per fiscal year.	N/A
Horizon Datasys	July 1 to June 30	One of each donated product per fiscal year. Unlimited discounted products.	An organization may receive one of each donated product and any number of discounted products within a fiscal year.
Intuit	July 1 to June 30	Each organization can either order up to 3 user licenses of the regular QuickBooks Premier without Payroll, or up to 4 user licenses of the bundle that includes the Payroll module.	You cannot mix and match the version of QuickBooks: you can order either the version without Payroll or the version that includes Payroll.
Lenovo	No Cycle	One new membership within the lifetime of the organization and one membership renewal each year thereafter.	The membership is valid for one year from the date you request it through TechSoup Canada. You can purchase as many discounted products from Lenovo's website as you need during the year.
Mailshell	July 1 to June 30	Up to 100 licenses per fiscal year	Licenses include one year of software updates. After a year, the Mailshell Anti-Spam Desktop software will continue to run, but spam updates will no longer be provided. Each year thereafter, you can choose to receive an additional year of spam updates by requesting a new donation from TechSoup Canada
O and O Software O and O Syspectr	July 1 to June 30	Up to 2 donations may be requested each fiscal year	Up to 2 donations from O and O Software and up to 2 donations from O and O Syspectr.
NortonLifeLock	July 1 to June 30	One NortonLifeLock security product — either Norton Small Business or Norton Security — and up to 20 licenses for Norton Utilities.	**This product requires a yearly renewal for the latest version. If you request a license in a fiscal year, you will have to wait until July 1st to renew these licenses.
Tableau Software	July 1 to June 30	Up to 5 products per fiscal year	This donation provides a two-year license for one user.
Tutanota	July 1 to June 30	One request per year	N/A
Veritas	July 1 to June 30	One of each product per fiscal year.	Available to organizations with annual operating budgets less than $10 million.
Wix	July 1 to June 30	One coupon code every two fiscal years.	Available to organizations with annual operating budgets of any size.
Zoom	July 1 to June 30	One product per fiscal year.	Organizations with annual operating budgets of $10 million or less are eligible to receive this program.

Exception: The Sumac Starter Donation Program

Sumac starter is limited to one order per year but does not have a fiscal year (July 1 to June 30). The ordering cycle begins the day of your purchase. In other words, if you order Sumac Starter on May 15, 2013, you may renew your Sumac Starter donation through TechSoup Canada on May 15, 2014.

Note - there is also a Sumac Standard donation, but this is one time ever donation through TechSoup Canada. Renewals of Sumac Stardard are available at retail rates directly through Sumac. See "One Time Donations" for more details.

Donor Partner

Ordering Cycle

Allotment

Renewal Rate

Donation Details

Sumac Starter

One license per year. Renew every year. for the same admin fee, through TechSoup Canada.

One

$40 admin fee - renew every year through TechSoup Canada

This donation covers all fees for the software, including online training, unlimited email support and updates. Eligible organizations may renew Sumac Starter each year through TechSoup Canada.

Data conversion is not part of this donation. Sumac offers a service that takes care of data conversion for you for a very reasonable rate, or you can do it yourself

The Microsoft Donation Program

The Microsoft Donation Program has a two-year ordering cycle. The two-year cycle begins on the day you place your first order. So, if you place your first order on June 25, 2013, your cycle will reset on June 25, 2015. Also, Microsoft changed the rules so that you can now order whenever you want - not just once a year. We also added "My Microsoft Donation Centre” to help you track your Microsoft donation requests. You can see this tab after you login and click on "My Account".

> Learn more about the new Microsoft program rules.

Donor Partner

Ordering Cycle

Allotment

Donation Details

Microsoft

Every two years - starts on the day you place your first purchase of Microsoft software

Up to 50 of each desktop or license-only (like a CAL) product

Up to 25 of each server product that uses core-based licensing.

Up to five server products that do not use core-based licensing.

For more details visit Microsoft Eligiblity and Allotment

Microsoft Get Genuine Program

**One request for the lifetime of an organization

50 licenses

One Time Donations

The majority of donors that offer software in the "cloud" (meaning they live online rather than on your computer) are once in a lifetime donations that renew automatically through the donor partner at a discount rate, unless you choose to cancel your subscription. Some of these products, require you to renew your membership every year through TechSoup Canada.

Donor Partner

Ordering Cycle

Allotment

Renewal Rate

Donation Details

Box

One-time donation for the lifetime of the organization.

One donation (ever)

The licenses do not expire or need to be renewed.

You can request this donation only if you do not already have a paid Box subscription.

Sumac Standard

One-time donation for the lifetime of the organization, renewal rates apply.

One donation (ever)

Retail Rate - directly through Sumac

This donation covers all first years fees for the software, including installation, training, updates, and unlimited phone and email support (about a $2,500 value). The donation does not include subsequent year fees.

Data conversion is not part of this donation. Sumac offers a service that takes care of data conversion for you for a very reasonable rate, or you can do it yourself

Donors with no ordering limits

So long as you are eligible, order whenever you want and however many you want!

Donor Partner	Ordering Cycle	Allotment	Donation Details
Adobe	No cycle	No limits	Organizations may request an unlimited number of individual Adobe licences. Organizations with annual operating budgets of $10 million or less are eligible for Acrobat Pro 2020 products. All other Adobe products are available to organizations with annual operating budgets of any size.
Adobe Cloud	No cycle	No limits	Organizations may request an unlimited number of individual Creative Cloud memberships. This offer provides access to discounts on Adobe's standard rates for their Creative Cloud plans. This offer is valid only for new Adobe memberships.
Asana	No cycle	No limits	Organizations only need one coupon to register between 5 to 1000 seats.
CallBridge Donated	No cycle	No limits	Organizations can purchase as many host accounts as needed.
CallBridge Discounted	No cycle	No limits	Organizations can purchase as many host accounts as needed.
CDI Computers	No cycle	No limits	Eligible organizations may request as many CDI products as they need. However, each request may include no more than 10 of any individual product. For requests with more than 10 of an individual CDI product, please make arrangements with TechSoup Canada. This is so we can ensure there is enough inventory for everyone.
CNB Computers	No cycle	No limits	Eligible organizations may request as many CNB computers products as they need.
DonorPerfect Discounted	No cycle	No limits	Organizations may request an unlimited number of access to discounted rates products. Organizations with annual operating budgets under US$2 million are eligible for access to discounted rates products.
Passageways	No cycle	No limits	Organizations need to request access to discounted rate to Onboard subscription only once.
Soc Nonprofit Orgs	No cycle	No limits	A certificate is not part of the TechSoup Canada offer; it is available through the Learning Institute program of the Society for Nonprofit Organizations (SNPO)
GrantStation Discounted	No cycle	No limits	There is a special promotion for GrantStation three times a year that reduces the admin fee by more than $200 During this promotion, organizations may request up to 20 GrantStation memberships. If you need more than 20 memberships, you will need to contact GrantStation directly Learn more about this special promotion
Tech Impact Program	No cycle	No limits	If eligible, your organization may receive an unlimited number of Tech Impact products.